St. Stanislaus Parish

Finance Council Meeting Minutes

October 28, 2008 – 4:00 pm

 

Council Members Present: Fr. Allen Jakubowski, Rita Borski, Bill Boston, John Clifford, Bob Hollar, Marg Ostrowski, and Beverly Wasieleski, Financial Secretary

 

Council Members Excused:  Bill Boylan, Dave Fletcher, Phyllis Lepak

 

Council Members Absent:  Jackson Case

 

Guest:  Shirley Berger, SPACS Commission Representative

 

1.  Opening Prayer: Bill Boston

2.  Minutes of Finance Council Meeting September 23, 2008 approved as presented.

3.  Liaison Reports

     a.  Pastoral Council – Phyllis Lepak had written report for meeting

          *Time and Talent responses have been counted and referred to the various committee heads for

            follow-up.

          *Highlights will be published in bulletin following Council meeting informing parishioners with

            the topics covered.

          *Mary Owens is willing to post things on the website, need to keep her informed with current

            information and pictures.

          *Justice & Peace in charge of mission survey to be distributed in November.

          *Mass counts are being recorded for October.

     b.  Staff – Dave Fletcher

          *No report – Dave is attending ParishSOFT user’s conference in Ann Arbor,Michigan

     c.  SPACS Commission – Shirley Berger

          *Special school Mass planned for Blue Ribbon Award, congratulatory letter prepared by

           Pastoral Council to later be framed to hang in school, and reception to follow. 

     d.  SPACS Finance – John Clifford

          *Through September 30, revenue ahead and expenses are below budget.

          *Draft letter for tuition collection policy.

          *Review and determine this fiscal year new parish subsidy format.

4.  Sub-Committee Reports

     a.  Financial Report/Budget – John Clifford

          *Financial statement for 2008-09 represents the true picture of the parish since all asset accounts

            are reported.

          *John prepared handout reviewing the financial history from the last three years.  The current fiscal

            year shows a slight decrease in revenue compared to an increase in expenses mainly from PIF

            repairs and improvements.  This expense is the result of the recent asbestos project at the school.

          *Currently behind in school subsidy payment by $17,000.  Newsletter article coming out could

            have Christmas message reminding parishioners to remember parish and be generous.

     b.  Building & Grounds – Bob Hollar

          *Trees were removed in front of rectory and vacant lot, next meeting will have preliminary

             landscaping plan ready.

           *Will remove row of bridal wreath shrubs to allow for better snow removal.

           *New fans to be installed and church lighting replaced with energy efficient bulbs November 4th.

             Approximate cost per light $50.  Will replace big center bulbs when they burn out and inventory

             depleted.

           *Inspection of monument with statue shows hairline cracks and being too large to allow it to be

             moved and considered in new landscaping plan by rectory.

           *Winter maintenance log to record activity is required by diocese this year.                        

      c.  Memorials – Bill Boston

           *Preparing newsletter article to raise awareness to this concept to help parish fund their needs

             and let everyone know that all money collected now stays with parish.

           *Creating wish list for memorial suggestions with Fr. Al giving final approval.

           *Follow-up in bulletin and newsletter with pictures showing how memorial money is spent.

      d.  Diocesan Annual Appeal – Bill Boylan had written report for meeting

           *About three weeks ago, Phyllis Lepak, Dave Fletcher and Bill Boylan personally contacted

              the top givers from last year.  Bill felt that the calls were appreciated by most that he made

              the effort to reach out and call them.  Follow up presentations dependent on progress.

           *Our target goal is $76,334.  To date we are $37,639 under target in total pledged;

             and $43,244 under target in total cash received.  Participation is at 15%.

      e.  Fundraising – Marg Ostrowski; Jackson Case

           *Fall Fest overall not very good attendance, prepared food for 700, served 450 dinners.

             Projected  profit $5,200 after expenses paid.  Generally everyone felt the food was very good.                           

             Suggested name change to Harvest Dinner for next year if planning on only serving meal.

           *Idea for future fundraiser could be a breakfast between Sunday Masses.              

5.  Old Business

      a.  Finance Guideline booklets available for members.

      b.  Communication to Parish

           1.  Highlights published in bulletin after meeting.

           2.  Send minutes and agenda to Bob Rogers, Pastoral Council Chair; and Phyllis Lepak,

                Finance Liaison.

           3.  Publish actual approved minutes on website.

      c.  Newsletter article from each sub-committee due October 31.

 6.  New Business

      a.  Winter Carnival will be held February 22, 2009.  Rita Lepak will continue Bingo.

      b.  Members received handout with Council meeting dates.

      c.  Members are welcome to submit ideas for discussion for future finance meetings.

 7.  Fr. Al’s Remarks

      a.  Human Resources have met twice with Fr. Al regarding issues with staffing.

 8.  Closing Prayer – Bill Boston

 

 

 

 

NEXT MEETING DATE:  NOVEMBER 25, 2008 – 4:00P.M.

 

Prayer Leader:  Bill Boylan