St. Stanislaus Parish

Finance Council Meeting Minutes

November 25, 2008 – 4:00 pm

Council Members Present: Fr. Allen Jakubowski, Rita Borski, Bill Boston, Bill Boylan, Jackson Case, John Clifford, Bob Hollar, Phyllis Lepak, and Beverly Wasieleski, Financial Secretary

Council Members Excused: Dave Fletcher, Marg Ostrowski, Shirley Berger, SPACS Rep

1. Opening Prayer: Bill Boylan

2. Minutes of Finance Council Meeting October 28, 2008 approved as presented.

3. Liaison Reports

a. Pastoral Council – Phyllis Lepak

*Human Resources Committee formed to help assist Fr. Al with hiring and staff issues.

*Dave Fletcher recently attended ParishSoft seminar. St Stan’s will be first parish synchronized

with the diocese database.

*Mission survey will be distributed weekend of November 15-16.

*Mass count for October showed average attendance. Parishioners should know when Bishop is

coming to celebrate Mass so there will be more people in church. Council will evaluate Mass

schedule to see if these times are still favorable to parishioners and also because the block of time

between Masses for programs not well attended.

*Council being asked what direction should be taken with front page articles for parish newsletter.

*Landscape plan will be ready for next meeting.

b. Staff – Dave Fletcher had written report for meeting

*Capital Campaign has collected 50% or $176,200 of total pledged amount of $354,450. Diocese

suggested sending follow-up letters to those who did not respond and to new parishioners. Dave

feels campaign doing very well at this time, would like to see effort put into meeting Diocesan

Annual Appeal and consistent weekly giving to meet financial obligations.

c. SPACS Commission – Shirley Berger-no report

d. SPACS Finance – John Clifford

*Revenue collected compared to expenses is close to budget.

*Revised tuition collection policy discussed.

*Preliminary 2009-2010 budget needs to be presented to Bishop Dec.19. It is anticipated

to have a 3% decrease for parish support.

4. Sub-Committee Reports

a. Financial Report/Budget – John Clifford

*Weekly collection 4% behind from last year. Currently behind in school subsidy payment

$22,600. Need to get point across that we are falling behind and it is general revenue

problem. Council would like Christmas letter sent out to encourage parishioners

participation with planned services and liturgies and during this time of giving to

encourage a gift to the parish.

*Discussed possible use of having church giving envelopes in pew to promote regular giving

and for visitors to use.

b. Building & Grounds – Bob Hollar

*Obtain bids for 3^rd phase of asbestos removal in school lower level. Projected work to begin

summer of 2009.

*New fans installed and adjusted to improve air circulation.

*Church lighting initially replaced within main church area with fluorescent bulbs. Continuing to

replace all bulbs throughout other areas, for example, choir, church entrance, around altar,

sacristy, ect. A total of 250 bulbs replaced saving two thirds in energy usage. Focus on

Energy rebates available.

*First draft of landscaping plan from Gone West presented to Council members for viewing.

Will obtain second bid from Shulfer’s Landscaping. Restricted Memorial money will fund

project expenses.

*Looking into feasibility of adding more insulation in attic of church.

c. Memorials – Bill Boston

*Preparing “wish list” with memorial suggestions including current and future projects planned

for the parish that are not budgeted items. Will check with faith formation and other groups

to determine needs that offers a wide range of appeal to encourage memorial giving. Future

newsletter articles can print list and during funeral planning with families could have prepared

pamphlet to hand out to have families take home and think over.

*Short bulletin blurbs planned for greater awareness on memorial opportunities.

*Introduce estate planning seminars.

d. Diocesan Annual Appeal – Bill Boylan

*Diocese planning to send a follow-up letter to be mailed first week in December to donors who

have given to the Appeal in previous years, but who have not yet made a gift to the 2008-09

Appeal. The mailing will include a letter from the Bishop, a pledge card, and a return

envelope to the bank

*Our target goal is $76,334. To date we are $17,726 under target in total pledged;

and $24,301 under target in total cash received. Participation is at 25%.

e. Fundraising – Marg Ostrowski; Jackson Case

*Rita Lepak will continue to run Bingo. She is required to do a lot of state paperwork and a major

concern is finding more young workers. She is suggesting an article in the parish newsletter

as a tool to recruit more workers emphasizing the income benefit to the parish.

*Explore idea of breakfast fundraiser.

*Winter Carnival under the direction of Tom Mrozinski. Planning to simplify on how things are

done to adjust to the economic times. Will be consulting with Bob and Marg Ostrowski for

what worked with Fall Fest this year.

*Fall Fest had profit of $5,177.

5. Old Business

a. Communication to parish going well.

b. Newsletter sent out November 25, it included an introduction and articles from Building and

Grounds and Memorial subcommittees.

c. Clerical pool established

d. Ideas for Finance Council discussion can be emailed to Rita.

6. New Business

a. Discussed possible new breakfast fundraiser idea, details need to be worked out. Decided at

this time to take a break from 30/30 Chance Raffle event and to decide later if we bring back.

b. Discussed procedure and internal controls for society and fundraiser checking accounts to

maintain responsible audit review.

7. Fr. Al’s Remarks – none to report NEXT MEETING: JANUARY 27, 2009-4:00pm

8. Closing Prayer – Bill Boylan Prayer Leader: Jackson Case