St. Stanislaus Parish

Finance Council Meeting Minutes

March 24, 2009 – 4:00 pm

Council Members Present: Fr. Allen Jakubowski, Rita Borski, Bill Boston, Bill Boylan, Jackson Case, John Clifford, Dave Fletcher, Bob Hollar, Marg Ostrowski, Shirley Berger-SPACS Commission Rep and Beverly Wasieleski-Financial Secretary.

Council Members Excused: Phyllis Lepak.

1. Opening Prayer - Dave Fletcher

2. Minutes of Finance Council Meeting February 24, 2009 approved as presented.

3. Liaison Reports-Email Report to Council Members

a. Pastoral Council – Phyllis Lepak-No report

b. Staff – Dave Fletcher-No report

c. SPACS Commission – Shirley Berger

*Diocese approved an addition of two classrooms at St. Bon’s School for the 2009-10 school year.

The cost of $200,000 will be funded through private sources.

*Brother Roger is resigning as principal of Pacelli High School effective June 30. The deadline for

applications to fill the vacancy is May 1.

*Current registration for all grades is 609 compared with 586 at this time last year.

d. SPACS Finance – John Clifford

*SPACS expenses on budget, revenue slightly behind due to special expenditures and tuition and

subsidy late payments. Projecting a small deficit this year.

4. Sub-Committee Reports –Email Report to Council Members

a. Financial Report/Budget – John Clifford

*Revenue projections increased in February by $17,000 from Winter Carnival, raffle and bingo

income.

*Year end projection of total expenses over budget due to janitorial supplies, PIF repairs &

improvements and equipment purchases.

*Currently behind in school subsidy payment by $35,000.

b. Building & Grounds – Bob Hollar

*Focus on Energy rebate of $743 received as a result of replacing our incandescent light bulbs

with fluorescent lighting.

*Minor adjustments made to handicap accessible doors and one front church door.

c. Memorials – Bill Boston

*Final draft of memorial pamphlet handed out. Discussion followed on using the wording

restricted and unrestricted when designating a memorial gift and how long they remain

as a restricted memorial. Currently, most memorials are given for wherever they are most

needed by the parish with no specific category limiting its use. Do we as a council want to

set policy structuring memorial requests. Decided to continue discussion next meeting.

When final copy approved, will distribute pamphlets to local funeral homes and use at parish

with families for funeral planning.

*Estate planning seminar planned in May, target group of seniors fifty and over will receive

letter personally inviting them. Mailing to go out after Easter.

d. Diocesan Annual Appeal – Bill Boylan

*Our target goal is $76,334. To date we are $3,454 under target in total pledged;

and $5,834 under target in total cash received. Participation is at 32%.

*Obtain list of families who gave last three years but not yet this year to decide approach

for either a mailing or phone call.

e. Fundraising – Marg Ostrowski; Jackson Case

*Winter Carnival had profit of $5,594 compared with $10,008 last year.

*Raffle had profit of $4,745 compared to 6,298 last year.

*If future fundraisers planned should try to promote event to community and not just parish to

raise funds.

5. Major Topic for Discussion

a. Power Point Presentation

*Council members decided to have power point presentation on weekend of May 2-3 in place

of the homily to last 10-12 minutes.

*Presentation will emphasize financial picture of parish from present to fiscal year end; ways of

giving available, such as Direct Payment Plan, Diocesan Appeal and Capital Campaign; current

economic times; and asking those who can afford to give a little more by using an example with

specific numbers.

6. New Business

a. Fr. Al’s remarks

*Fr. Al met with parishioner who had designated a restricted memorial and gave update on

where we stand at this point and how we will proceed for the future.

*Fr. Al pleased with the idea of the planned power point presentation and the opportunity to

inform the parish on how we stand financially.

7. Old Business

a. Easter letter

*Mailed out Wednesday, March 11.

b. Diocesan Annual Appeal

*After Easter, will promote to reach target goal.

8. Closing Prayer – Dave Fletcher

NEXT MEETING DATE: April 28, 2009

PRAYER LEADER: Bob Hollar