St. Stanislaus Parish

Finance Council Meeting Minutes

May 26, 2009 – 4:00 pm

Council Members Present: Fr. Allen Jakubowski, Rita Borski, Bill Boylan, John Clifford, Marg Ostrowski, Shirley Berger-SPACS Commission Rep and Beverly Wasieleski-Financial Secretary.

Council Members Absent: Bill Boston, Jackson Case, Dave Fletcher, Bob Hollar, Phyllis Lepak.

1. Opening Prayer – Marg Ostrowski

2. Minutes of Finance Council Meeting April 28, 2009 approved as presented.

3. Liaison Reports-Email Report to Council Members

a. Pastoral Council – Phyllis Lepak, no report

b. Staff – Dave Fletcher

*Bev attended a Parish Education Seminar in La Crosse on May 13. Several issues addressed that

we need to work on to be in compliance are: (1)Internal financial review audit; Letters were sent

to Holy Name, Rosary and Bingo Kitchen listing guidelines to be in compliance; (2)Computer

and website privacy guidelines; and (3)Using appropriate release forms on parish sponsored trips.

c. SPACS Commission – Shirley Berger

*SPACS Commission meeting held May 7, 2009

*2009/2010 enrollment numbers are down compared to the same time last year.

*Dress code for SPACS presented with emphasis on the virtues of modesty and self respect.

*The Strategic Planning Committee will continue to meet and address issues that require change.

*A new Coaches Handbook was reviewed and changes addressed for the 2009/2010 school year.

*Final list of candidates selected to interview for the Pacelli Principal vacancy.

d. SPACS Finance – John Clifford

*SPACS behind in budget for revenue due to late payments on parish subsidy and tuition.

Will be sending letters out to families with accumulated balances of past due tuition to

implement new tuition collection policy.

4. Sub-Committee Reports –Email Report to Council Members

a. Financial Report/Budget – John Clifford

*Weekly collections have averaged $13,600 which is over $3,000 more per week than the

$10,500 used in making fiscal year-end projections.

*Financial statement will show a negative $15,787 market value adjustment to the endowment

fund.

*Approval to withdraw from the general and memorial savings to pay past due parish subsidy.

b. Building & Grounds – Bob Hollar

*Garage roof and the main entrance church roof have been repaired.

*Additional contract with A&R Roofing to replace two storage and one entry roof on church,

at a cost of $4,864 was approved.

*Eugene Kluck Excavating has rerouted the water off the church roof into a drywell in front

of the rectory.

*Plaski & Son’s Lawncare has begun the lawn project which includes installing irrigation

system, sod, and trees in front of the rectory.

*Asbestos school project received contract approval from diocese.

c. Memorials – Bill Boston

*Estate Planning Seminar on May 12 at St. Joseph’s Parish was attended by 25-30 at each

session. Speakers presented basics of Estate Planning and did not pitch their firm or

investment products. Snacks were available. St. Joseph’s Finance group felt that being

neutral was important. They would like to see this become an annual event. They would

like to see the seminar rotate between parishes. Approval was given to have St. Stanislaus

host the event next year.

d. Diocesan Annual Appeal – Bill Boylan

*Our target goal is $76,334. To date we are $2,434 under target in total pledged;

and $3,249 under target in total cash received. Participation is at 32%.

*Calls were made to about forty families to have given in the past but not yet this year.

Response was that some would be able to contribute while others could not due to

financial hardship.

*Bulletin announcements will inform parishioners that contributions can be made

up to June 30, 2009 for the 2008-09 Diocesan Appeal.

e. Fundraising – Marg Ostrowski; Jackson Case

*Pancake breakfast on hold until fundraising philosophy is determined by Finance Council.

5. Major Topic for Discussion

a. Fundraising Philosophy

*Ideas presented were: (1)Go off site to hold event to encourage community participation

for example, Riverfront Rendezvous and Art in the Park, with a food stand; (2)Continue

doing main fundraisers such as Winter Carnival/Raffle, Bingo, Bingo Kitchen; (3)Identify

and continue other worthy causes such as KC tootsie roll, youth cinnamon roll, and Mother’s

Day roses; (4)Limit fundraising to encourage consistent weekly giving and support for

Diocesan Annual Appeal and Capital Campaign; (5)Develop guidelines for approval

on new fundraising ideas by determining what is a “good cause” and potential money

to be realized; (6)How to maximize potential profits from Scrip; and (7)Coordinate

our event so as not to conflict with other community events. Since not all members were

present and this is not an emergency situation, decided to resume future discussion for

a conclusion at a later meeting.

6. Old Business

a. Discuss Power Point Presentation

*Feed back on power point presentation was very positive. Comments were that it was well done,

informative, and what the parish needed to know about our financial position. Received

three new authorization for direct payments following the presentation.

7. Fr. Al’s Remarks

*Thank you to council members for all that they have accomplished throughout the year.

8. Closing Prayer – Marg Ostrowski

NEXT MEETING DATE: Sept. 22, 2009

PRAYER LEADER: Rita Borski